Personal Assistant Traineeship

The Organization

Mise en Place is a leading international personnel agency that is specialized in the hospitality industry since 1994. Where exclusivity, hospitality and experience come together there is Mise en Place.

Function Description

The personal assistant provides direct support to the commercial director of Mise en Place in Maastricht at the Mise en Place Head Quarter in the performance of his tasks.

• Act as first point of contact for colleagues and associates
• Monitoring arrangements, sending invitations, organizing the associated facilities
• Act as a substitute person in the absence of the director, with the aim of gathering information
• Supporting the Director in sales meetings
• Maintain calendar and monitoring arrangements
• Organize meetings (including lunch and / or dinner meetings), meeting, travel and hotel facilities.
• Responsible for internal and external communications including (PowerPoint) business presentations, brochures and maintenance of social media like Twitter, FaceBook and LinkedIn.
• Sending weekly action frames
• Taking care of business correspondence, and correspondence for maintaining and organizing network and contacts
• Cooperation in organizing company events
• Researching and reporting to the Director
• Processing and checking texts and reports
• Managing and filtering information streams of outgoing mail, email and telephone, keeping a clear documentation system
• Performing other activities that directly or indirectly resulting from the nature of the job, is limited to professional employment

Skills & Abilties
Besides the general instructions, some specific tasks, depending on interests, capabilities and development areas.
 
Social interaction

• The function requires a very good match between PA and Director
• Flexible
• Discretion

Aggravated

• Flexible working hours and availability

Working conditions

• Employed
• Working hours are determined in consultation, taking into account overtime

Membership of formal consultation groups
Branch Managers consultation
Commercial agreement